Finance and Procurement Assistant

About this role

The Finance and Procurement Assistant will support the financial management and procurement functions of the Americares Tanzania Country Office. This role provides administrative and transactional support for financial operations and procurement processes, ensuring alignment with Americares policies, donor regulations, and applicable Tanzanian laws. Key areas of focus include documentation preparation, transaction processing, and record management. The position is responsible for ensuring that all financial and procurement documentation is accurate, complete, and audit ready.

It also supports compliance with internal controls and established procedures to uphold operational integrity and accountability. In line with segregation of duties principles, this role is limited to preparatory and processing functions and does not hold approval authority over financial or procurement transactions. In the finance area, the role prepares payment vouchers and supporting documentation for review and approval, maintains orderly financial filing systems, tracks outstanding invoices and payment schedules, supports monthly and year-end financial close processes, assists with petty cash management, and ensures all payments requiring EFD are supported with valid receipts. In procurement, the role prepares requests for quotations and initiates purchase orders in the accounting system, maintains supplier and vendor databases, performs market analysis and new vendor research, supports bid evaluation processes, and ensures all goods received are verified and signed by requesting departments.

The role also provides guidance to staff on procurement matters across office administration and programs. The ideal candidate holds a Bachelor's Degree in Finance, Accounting, Commerce, Procurement and Supply Management, or Business Administration, with one to two years of relevant experience in finance, accounting, procurement, or administration, preferably with an NGO or international organization. Experience with accounting software such as QuickBooks, strong organizational skills, proficiency in Microsoft Excel, and knowledge of procurement processes and basic accounting principles are added advantages. Americares is a health-focused relief and development organization that saves lives and improves health for people affected by poverty or disaster.